Construction-focused Virtual Assistance
Your organized back office for busy construction jobs.
Hi, I’m Orchid Shiela Jasulin, a detail-oriented VA helping small construction businesses stay on top of estimates, job tracking, subcontractors, and client communication—so you can stay on site, not stuck behind a desk.
Starting from $780/month for core admin + project support.
- Specialized in small construction and trades businesses
- Experience with quotes, purchase orders, and timesheets
- Flexible monthly service packages tailored to active job sites
Built for job sites, not just inboxes.
Clear workflows for estimates, change orders, and daily reports — so nothing slips through the cracks between the office and the field.
Supporting small contractors, remodelers, and trades teams operating 3–20 active projects.
What I handle for you
End-to-end admin support for construction teams
From first inquiry to final invoice, I help you keep documents, schedules, and communication clean and trackable.
Project & job admin
- Job setup and digital file organization
- Estimate and proposal preparation
- Change order documentation
- Subcontractor and vendor coordination
- Tracking RFIs and approvals
Operations & office support
- Inbox and call-back management
- Scheduling site visits and inspections
- Calendar and crew coordination
- Document templates and SOPs
- Basic bookkeeping support (AR/AP prep)
Client & financial workflows
- Preparing invoices and payment reminders
- Maintaining simple cost and budget trackers
- Client update emails and progress summaries
- Collecting photos and documentation
- End-of-project wrap-up packets
Simple, monthly packages
Choose a support level that matches your workload
All packages include a dedicated onboarding, shared task dashboard, and weekly check-in.
Need something custom? Tell me about your crew size, tools, and project volume — I’ll suggest a tailored support plan.
Portfolio & wins
Real impact for small construction teams
Here are a few ways I’ve helped construction clients streamline the office side of the business while they stayed focused on the field.
From scattered files to clean project folders
Set up a simple digital filing system for a residential contractor so every estimate, CO, and invoice is one click away by job and address.
Crew schedule that actually matches reality
Built a weekly scheduling routine for a remodeler, reducing missed appointments and double-booked crews by turning text-message chaos into a shared calendar.
Faster billing and fewer missed payments
Standardized invoice templates and follow-up reminders for a small GC, shrinking average payment time and keeping cash flow more predictable.
Client feedback
“Our office finally feels calm, even when the job sites are crazy.”
“Since working with Orchid, I’m not spending nights catching up on emails and paperwork. Estimates go out faster, invoices are on time, and my crew actually knows where they’re supposed to be. She’s organized, proactive, and understands how construction really works.”
— Owner, small remodeling company (6-person crew)
How we’ll work together
- 01 · Discovery call (30 minutes) – We review your projects, current tools, and where you’re losing the most time.
- 02 · Systems walkthrough – You show me how you currently handle estimates, jobs, and billing (even if it’s just notes and screenshots).
- 03 · Setup & onboarding – I create simple workflows, folders, and templates, then we agree on priorities for the first 2–4 weeks.
- 04 · Weekly rhythm – You get a recurring check-in summary with what’s done, what’s waiting on you, and what’s coming up.
- 05 · Review & optimize – Each month we adjust tasks and hours based on your upcoming jobs and busy seasons.
Questions
FAQs about working with a construction VA
Do you only work with construction businesses?
Construction and trades are my main focus — general contractors, remodelers, home builders, and specialty trades (plumbing, electrical, painting, etc.). If your projects involve crews, schedules, and job sites, there’s a very good chance I can support you.
What tools do you use to manage tasks and projects?
I’m comfortable adapting to the tools you already use (Google Workspace, Microsoft 365, QuickBooks, job management apps, etc.). If you don’t have systems in place yet, I’ll recommend simple, low-friction tools that match your team’s comfort level.
How do we communicate day to day?
Most clients prefer a mix of email, messaging (Slack, WhatsApp, or similar), and a weekly video or voice call. We’ll define the best way for you and your crew to get information to me without disrupting the workday.
Can you call clients or vendors on our behalf?
Yes. With clear scripts and guidelines, I can handle follow-ups, scheduling calls, and status updates with your clients, subs, and suppliers during agreed-upon hours.
Is there a minimum commitment?
Packages are month-to-month with a recommended initial three-month window. That gives us enough time to set up systems and prove the value of consistent support.
Next step
Tell me about your projects and office workload
Share a quick snapshot of your business and what’s falling through the cracks right now. I’ll reply with a short loom or email outlining how I can help and which package makes the most sense.
- Typical reply time: within 1 business day
- Time zone: Philippines (can overlap US business hours)
- Language: English (friendly, professional tone)
Request your free discovery call
Fill in a few details and I’ll follow up with a link to book a call that works for your schedule.
Prefer email? Reach out directly at [email protected].
© 2026 Orchid Shiela Jasulin · Construction Virtual Assistant
