executive administrative Support for Calm, Scalable Teams
Delegate operations. Keep the strategy.
I’m Tayn, your behind-the-scenes partner for operations, admin, and systems. I help founders and small teams run smoother, respond faster, and stay organized—without hiring full-time staff.
Available remotely • Global time zones • Operations, admin, and client support covered.
What I can take off your plate
Operations & admin support that actually feels supportive.
From inboxes to SOPs, I create calm, repeatable systems so you can focus on vision and revenue—while I keep the back office running smoothly.
Daily admin & inbox
Stay responsive without living in your inbox. I handle the details and keep you in the loop only when it matters.
- Inbox triage & email responses from templates
- Calendar management & meeting prep
- Client follow-ups and reminders
- File + folder organization in Drive/Dropbox
Ops & systems support
Build simple, reliable systems so your work stops living in your head and starts living in documented processes.
Set up and maintain project boards
Create and refine SOPs & workflows
Light reporting and KPI tracking
Tool research & implementation support
Client & launch support
Give clients a smooth, professional experience—from first touch to final handoff—without juggling every detail yourself.
- Client onboarding & offboarding workflows
- Contract + invoice tracking (no legal or accounting advice)
- Light launch coordination and task tracking
- Updating docs, assets, and shared folders
Done-for-you support packages
Choose the level of support that fits your season.
All packages are remote and designed for global clients. We’ll confirm final scope and time zone coverage on our discovery call.
Custom projects — Have a specific launch, migration, or operations clean-up in mind? I also offer scoped project packages. Share details on our call and I’ll prepare a tailored quote.
How we’ll work together
A simple, calm onboarding—no chaos added.
I know your time is limited. My process is designed to get you support quickly, with as little work on your side as possible.
Step 1 · Clarity call
We meet for 30–45 minutes to map out what’s on your plate, your tools, and where support will create the biggest relief first.
Step 2 · Systems snapshot
I review your current tools and workflows, then propose a streamlined support plan based on your capacity and priorities.
Step 3 · Start with a 4-week sprint
We begin with a focused onboarding month to build trust, clean up urgent admin, and set up simple systems that stick.
Step 4 · Ongoing support
We revisit scope monthly, so your support grows with your business (or pares back during quieter seasons).
Hi, I’m Tayn RIEL
Your calm, detail-obsessed operations VA.
My style is friendly, proactive, and organized. I ask questions, document as I go, and always look for ways to make your work lighter—whether that’s refining an SOP or quietly fixing a recurring bottleneck.
Comfortable working across time zones with global clients
Experience with tools like Google Workspace, Dropbox and MS Office Suitre
Strong written communication for client-facing support
Values: clarity, kindness, and consistency
Executive Administrative VA
10+ Years Supporting Executives with Calm, Reliable Systems
With over a decade of experience, I specialize in high-level executive support, executive reporting, workflow coordination, documentation control, and meeting tight deadlines. Get peace of mind with organized systems tailored for busy leaders.
- 10+ years experience
- Executive reporting
- Workflow coordination
- Documentation control
- Deadline management
Questions, answered
FAQ about working with an operations VA
Which time zones do you work with?
I primarily work standard business hours in my local time, but I support clients across multiple time zones. During our discovery call we’ll confirm your core hours and how we’ll overlap—often 2–4 hours of overlap is plenty for smooth communication.
What tools do you use?
I’m flexible and happy to learn your stack. I regularly use Google Workspace, MS Office Suite, Zoom, and basic CRM and invoicing platforms. If you’re starting from scratch, I can recommend a simple toolset to match your stage.
Do you offer one-off projects?
Yes. If you need help with a specific clean-up, launch, or systems project, we can scope a one-time engagement. Many clients start with a project and then move into a monthly package for ongoing support.
How soon can we start?
I am typically able to begin within a few days following our discovery call, once scope, access, and priority workflows are finalized.
What don’t you do?
I don’t provide legal, accounting, or tax advice, deep technical development, or high-volume sales calling. If you’re not sure whether something fits, feel free to ask during our call—I’ll always be transparent.
Ready to feel supported in your operations?
Share where you’re feeling stretched, and we’ll map a support plan that gives you back time, focus, and breathing room.
You’ll receive a reply within 1–2 business days with next steps and available start dates.
Streamlining Success: Digital Tools, Expertly managed.
