Executive Virtual Assistant for Small Business Owners
Free your time for decisions that actually move the business forward.
I help founders and small business leaders offload high-value admin, client communication, and operations so you can stay focused on strategy, revenue, and your team.
Signature Offer: Dedicated Executive VA support for 20 hours per week, tailored to small businesses that want premium, reliable support without the overhead of a full-time hire.
- Timezone-aligned support (US business hours)
- Confidential, detail-obsessed, and proactive
- Experience with remote-first, growing teams
Or review the Executive Support Package to see exactly what’s included.
Meet Melvy
Over 5+ years supporting founders, agency owners, and consultants with calendar control, client support, and operational follow-through.
Availability: Accepting 1–2 new premium clients this quarter.
tools i use
CERTIFICATES
What I handle for you
Executive-level support without the executive-level overhead.
You stay in your zone of genius while I quietly keep your calendar, inbox, and operations moving in the background.
My clients typically reclaim 10–15 focused hours each week to work on big-picture strategy, sales, and team leadership.
Calendar and Inbox
Prioritizing requests, scheduling aligned with your energy, confirming meetings, and maintaining an inbox that reflects your priorities.
Client & stakeholder coordination
Professional follow-ups, meeting summaries, and light account coordination so relationships stay warm and organized.
Operations & admin projects
SOP documentation, light project tracking, research, vendor coordination, and recurring admin tasks done on schedule.
Light marketing & systems support
Formatting newsletters, updating simple website content, CRM hygiene, and light social scheduling—always within your brand guidelines.
Executive support package
One clear package. Premium, focused support.
Designed for small business owners who want long-term partnership, proactive thinking, and consistent support—not just task ticking.
Looking for a different level of support? I occasionally open custom retainers for teams with unique needs.
How we’ll work together
Lean, structured onboarding. Clear weekly rhythm.
Everything is designed to respect your time and minimize friction while we build trust and momentum.
1. Discovery call (30 minutes)
We clarify your current workload, tools, communication style, and what “success” looks like for you over the next 90 days.
2. Setup & onboarding week
We connect tools, define decision rules, and agree on communication rhythms. I document simple SOPs as we go so delegation gets easier, not harder.
3. Weekly execution & check-ins
You get a simple weekly snapshot of what was completed, what’s queued, and any decisions needed—no micromanagement required.
4. Quarterly review
We look at what’s working, where we can take more off your plate, and how to better support your next business milestones.
“I finally have space to think again.”
“Before working with Melvy, I spent entire days reacting to email, rescheduling meetings, and putting out small fires. Within a month, my calendar felt lighter, clients were getting faster responses, and my team finally had clear follow-through on tasks. She’s thoughtful, trustworthy, and always two steps ahead.”
— Jordan, Founder of a boutique marketing agency
Snapshot of results clients often see within 60–90 days:
- 10–15 hours per week freed from admin and coordination
- A calendar that matches actual priorities, not just requests
- Clients and partners who feel cared for and responded to
- A lighter mental load and fewer “dropped balls”
Your business stays yours. I quietly build the structure that lets it grow.
About Melvy
Calm, organized, and quietly committed to your success.
I’ve supported CEOs, agency owners, and consultants across multiple time zones, industries, and stages of growth. My role is to be the dependable second brain that keeps the details moving while you stay focused on vision and leadership.
- Experience with tools like Google Workspace, Slack, Notion, Asana, and HubSpot
- Comfortable working with both structured processes and fast-moving environments
- Fluent written and spoken English with a professional, warm tone
If you value reliability, clear communication, and a partner who treats your business with care, we’ll work well together.
Questions
Answers for small business owners.
If something isn’t covered here, share it in your discovery call application and I’ll address it directly.
What does a typical week of support look like?
Most weeks include a mix of calendar and inbox management, client follow-ups, task tracking in your project tool, and 1–2 small projects (like documenting a process or coordinating a vendor). We’ll define your ideal week together and adjust over time as we learn what moves the needle most.
Which tools do you work with?
I’m comfortable with Google Workspace, Microsoft 365, Slack, Zoom, Notion, ClickUp, Asana, Trello, HubSpot, and several CRM and scheduling tools. If you use something different, I’m happy to learn it—as long as it supports secure access and clear collaboration.
How do you track hours and communicate progress?
We’ll use a shared task board and simple time tracking so you can always see what’s in motion. You’ll receive a brief weekly summary that highlights completed work, what’s coming up, and any decisions or approvals needed from you.
Is there a minimum commitment?
Yes. The Executive VA Partner package has a 90-day minimum so we have enough time to build trust, refine our systems, and generate meaningful results. After that, we shift to a flexible month-to-month agreement.
What if I need fewer or more hours?
If you’re not sure the standard package is the right fit, we can explore a custom engagement during your discovery call. I keep capacity limited to protect existing clients, so custom setups are considered on a case-by-case basis.
Next step
Apply for a discovery call.
Share a few details about your business, your current workload, and what you’d love to hand off. If we’re a strong fit, I’ll invite you to a 30-minute discovery call to explore working together.
- No pressure, no hard sell—just a clear conversation
- We’ll discuss your priorities, tools, and support needs
- You’ll leave with a recommended next step, either way
Discovery Call Application
Fill in the short form below and I’ll follow up within one business day with next steps.
Your details are kept confidential and are only used to evaluate fit for working together.
Melvy Sullano
Executive Virtual Assistant for small business owners and founders who want structured, reliable support.
© 2026 Melvy Sullano. All rights reserved.